WPC  ``P;1-C~?b%Xu'8ZP8Y-ೲxQ^ZfL: 9.y'x53^{6.YD IraO W ^aرU2q Z3]$P9껣n ]a x-^ zY 5#q[Kҹy63F<^"dN4:L޲bK|};FvH 1"hױvfH&qW /2 S3> v<x6dx&Q 8vjhg3Ez=CT8vaεPݼ1N d~'Q  0H 0 0h 0t 0#UN %5 M; (? Ng ^ i wu 4y  m \  `&Times New Romanh:Default ParaDefault Paragraph FontXXXT:Default ParaDefault ParaXXXT:Default ParaDefault ParaXXXT:Default ParaDefault ParaXXX#|x(rh$..       XXX XXXX Xhp psc 1300 seriesTX,,,,TX0(9 Z6Times New Roman Regular Xt8 #r8PagesU h!..       XXX XXXX X  _     6XXRegionXHeadStartAssociationMinutes  November1516,2007 2    `     h XX 6 PLACE: ` OfficeofHeadStartRegionX,Seattle,Washington. F DATE: ` November15,2007.  b   B. ` hp x (#XBATTENDANCE: DirkShumaker(AK),DorlanHergesheimer(ID),KaylinWhite(ID),  . ShariShell(OR),MishellePriorClark(OR),DeanStephen   Kauffman(OR),RickGarza(WA),JanaEvans(WA)andWendee    Shuell(WA).     E.` hp x (# X(#E P E.` ` hp x (#X(#EABSENT: ` RonnieHerndon(OR) \   P E.` hp x (#` X(#E E.` ` hp x (#X(#EGUESTS:  None (x   E.` hp x (#` X(#EAGENDA: D Themeetingwascalledtoorderat9:10a.m.byPresidentShariShell.Selfintroductions  weremadebythemembersandguestsandhousekeepingissueswereaddressed.  AGENDAISSUES: r 1.RegionalConcerns!IssuesFromMemberStateAssociations. > RegionXPresident,ShariShell,openedadiscussiononissuesStateAssociationshavewith  Z RegionX.Thepurposeofthediscussionwastoshareindividualstateconcernstoseehow @ theymightbeaddressedinRegionXsStrategicPlan.Thefollowingissues/questionswere & broughtforwardbyBoardmembersonbehalfoftheirStateAssociations:   !WhybotherwiththeregionalstructureofHeadStartgiventheabilitytosurveylocaland   stateprogramsanddisseminatematerialonanationallevel? n! !QuestionswereraisedregardingtheStateofOregonsexpansionofHeadStart.Shari T"  ShellandMishellePriorClarksharedinformationontheFY20072008expansion :#! program.Oregonssuccesscamethroughpartnershipswithbusinessandprivatecitizens.  $p" !HowcanotherstateslearnfromtheOregonmodel?Howdoyousolicitsupportfromthe %V # businesscommunity?Howdoyouenergizecommunitysupport? %!% Associationsandlocalprograms.Communicationshouldbeatwowayproposition &$"& withinformationflowingamongandbetweenalllevelsofHeadStartincludingthe ' #' OfficeofHeadStart. (#(  )$)  l*%*  R+&+   2 8,',   XE.` hp x (#X(#E -n(-   !RevisedMissionStatement:    XE.` hp x (#X(#E  RegionXsupportschildrenandfamiliesregionallyandnationallybyleading  advocacy,communicationandeducationaleffortsforHeadStartandEarlyHead | StartgranteesinAlaska,Idaho,OregonandWashington. b   XE.` hp x (#X(#E  !MotiontoAccepttheRegionXHeadStartAssociationStrategicPlanasrevisedmadeby . ~ JanaEvansandsecondedbyKaylinWhite.Themotionpassedunanimously.  d 3.ByLaws(postponed).  0 4.WorkPlan(postponed).    5.FiscalPoliciesandProcedures(postponed). x  ̀Lunch D  6.DocumentReview(pleaseseeattachedcopy,pp.34): `   RegionXAssociationResponsibilityofOfficers ,   CommunicationSystemfortheRegionXHeadStartAssociation    RXHSACommunicationResponsibilities  7.FundingPatternsofStateAssociations: t !Alaska:eachlocalprogrampaystravelcosts/expensesforitsrepresentationtostate @ meetings,thecollaborationofficepaysfortravelcosts/expensestoregionalmeeting. &v !Idaho:localprogramscontributetothestateassociationtravelfundandthestatethen  \ paysthetravelcosts/expensesoflocalprogramstostatemeetings.Thestateassociation B paysthetravelcosts/expensestoregionalmeetings. ( !Oregon:eachlocalprogrampaystravelcosts/expensesforitsrepresentationtostate  meetings,thestateassociationpaystravelcosts/expensestoregionalmeetings.  !Washington:eachlocalprogrampaystravelcosts/expensesforitsrepresentationtostate   meetings,thestateassociationpaystravelcosts/expensestoregionalmeetings. p!  !RegionXpaysforthetravelcosts/expensesforitsrepresentativestotheNHSA. V"! 8.December2007November2008Calendar: "$r# !December2007: %>!%   (1)DuesletterouttoStateAssociations,including: &$"&   !MemoofUnderstandingbetweenRegionandStateAssociations. ' #'   XE.` hp x (#X(#E  !Clarityastohowduesarecalculated/federallyfundedslots. (#(   XE.` hp x (#X(#E  !DuespayableJanuary30thandtobereturnedtoRegionXBoardPresident. )$)   XE.` hp x (#X(#E   R+&+  8,',   3 -n(- Ї    (2)PacketsofinformationonRegionXincluding:organizationalchart,bylaws,  strategicplan,calendar,amembershiproosterwithcontactinformationand  regionalreporttoNHSA. |   XE.` hp x (#X(#E  (December2008:Addproposed StateoftheRegionAnnualReport.) b !January2008: . ~   XE.` hp x (#X(#E  (1)FormalinvitationsentouttoMarchconferenceguests/allStateAssociation  d PresidentsandExecutiveDirectors.  J   (2)Dues thankyouletterrequesting:statestrategicplans,workplans/advocacy  0 goals,trainingagenda,bylawsandanyadditionalinformationstatesmaywishto    provide.      XE.` hp x (#X(#E  (3)NHSAConference.     !January28February2. x    !Arlington,VA.(Washington,D.C.). ^    (4)StateAssociationMeetings: D    !Idaho:January2224. *z  !February2008: F   XE.` hp x (#X(#E  (1)SurveyCommittee:DirkShumaker,KaylinWhite,WendeeShuellandMishelle , PriorClark.     XE.` hp x (#X(#E  (2)NeedssurveyouttoStateAssociations.    (3)StateAssociationMeetings:    !Alaska:firstweekofFebruary. t   !Oregon:firstfullweekofFebruary. Z   !Washington:February2022. @ !March2008:  \   (1)RegionXBoardMeeting. B   !March1214,ExecutiveBoardMeetingmorningofthe12th. (   !Seattle,Washington.    (2)Committeereportsdue.    (3)Finalizeregionalworkplanandfiscalpoliciesandprocedures.     (March2009:AddproposedRegionXTrainingConference) V"! !April2008: "$r#   (1)Taxpreparation. %X $   (2)NHSAConference. %>!%   !April2024. &$"&   !Nashville,Tennessee. ' #' !May2008: )$)   (1)Taxesdue. l*%*   4 -n(-   !June2008:    (1)CreateRegionXNewsletterfordistributioninAugust.    !July2008: b   (1)FinalizeRegionXNewsletterfordistributioninAugust. H !August2008:  d   (1)RegionXBoardMeeting.  J   !August68,ExecutiveBoardMeetingmorningofthe6th.  0   !Idaho(locationtobedetermined).      (2)NHSAScholarships.    !September2008: x  !October2008. *z    (1)NHSAConference `   !Washington,D.C. F !November2008:    (1)RegionXBoardMeeting.    !Seattle,Washington.  9.ByLawRevision,ArticleVII:Officers. Z   XE.` hp x (#X(#E  !Issue:Ifanofficerstwo(2)yeartermofofficeontheRegionXBoardexceedshis &v orherstermofofficefromhisorherStateAssociation,dotheycompletetheirterm  \ orisavacancydeclared?Issuearisesoutofthevaryingtermsofofficeofstate B representativestotheBoardofRegionX. (   XE.` hp x (#X(#E  !AmendmenttoArticleVIIbyKaylinWhiteandsecondedbyDirkShumaker:    ArticleVII:TermsofOffice p!    XE.` hp x (#X(#E  Tosupportcontinuity,thetermofofficeshallbefortwo(2)yearsandshallnotbe <#" contingentuponreelectionatthestatelevel.Fundingshallremainthe "$r# responsibilityoftheStateAssociation.ShouldtheStateAssociationdeclinetofund %X $ theindividual,thepositionshallbedeclaredvacant.Suchindividualsshallbenon %>!% votingmembersoftheRegionXBoardofDirectors. &$"&   XE.` hp x (#X(#E  XE.` hp x (#X(#E  !PerArticleXVIII,thebylawsmaybeamendedbyatwothirds(2/3)majority (#( voteofboardmemberspresent.However,anychangemustbemailedtoboard )$) membersthirty(30)dayspriortoavote. l*%*  R+&+  8,',   XE.` hp x (#X(#E  5 -n(-   XE.` hp x (#X(#E    !Asthebylawsrequireatwothirds(2/3)majorityvoteofboardmemberspresent,  avoteontheproposedbylawchangewillbemadeattheMarchmeeting.    XE.` hp x (#X(#EThursdaymeetingadjournedat4:30pm. H DATE: ` November16,2007.  0   E. ` hp x (#X(#EATTENDANCE: DirkShumaker(AK),DorlanHergesheimer(ID),KaylinWhite(ID),    ShariShell(OR),MishellePriorClark(OR),DeanStephen   Kauffman(OR),RickGarza(WA),JanaEvans(WA)andWendee x  Shuell(WA). ^    E.` hp x (# X(#E P E.` ` hp x (#X(#EABSENT: ` RonnieHerndon(OR) *z   P E.` hp x (#` X(#E E.` ` hp x (#X(#EGUESTS:  None F  E.` hp x (#` X(#EThemeetingwascalledtoorderat9:15a.m.byPresidentShariShell.TheBoarddecided  tojoininanNHSAconferencecallonthepassageofHeadStartreauthorizationtobeheld  at1:00p.m.,easterntime,10:00a.m.,pacifictime.  JanaEvansandMishellePriorClarkwillworkwithShariShelltodraftthememorandum Z ofunderstandingthatistobemailedwiththeDecemberduesstatements.Thedraft @ documentwillbesentoutviaemailtoallBoardmemberspriortoitsplannedDecember &v mailing.ShariShellwillsendthefinaldocumenttogetherwiththepacketsofinformation  \ settoaccompanythedueslettertoRegionXsTreasurer,JanaEvans. B AGENDA  10.NHSAConferenceCallonHeadStartReauthorization.   11.NHSAReport!JanaEvans,ParentRepresentativeandDeanStephenKauffman, V"! FriendRepresentative(pleaseseeattachedreport.) <#" 12.StateAssociationReports(pleaseseeattachedreports). %X $   !Alaska,reportgivenbyDirkShumaker.   &$"&   !Idaho,reportgivenbyDorlanHergesheimer. ' #'   !Oregon,reportgivenbyMishellePriorClark. (#(   !Washington,reportgivenbyJanaEvans. )$)    `     h   6 -n(-   13.RegionalReporttoNHSA.    !TimingofNHSAScholarshipBookandGuidelines. |   !UseofExpansiondollarsforfacilitiesandstartupcosts. b   ! InKindcontributionsincludingparentalselftransportation. H   !AppointmentofNHSAstafftoworkdirectlywitheachregion. . ~   !Immigrationissues.  d   !Impactoffuelcostsonheadstartprogramsandfamilies.  J 14.RegionXScholarshipWinnersAnnounced(pleaseseeattachmentprovidedby    MishellePriorClarkonbehalfoftheScholarshipCommittee.)      XE.` hp x (#X(#E  !AllfourStateAssociationshadatleastonescholarshipwinneradvancingtothe x  finalroundofcompetitionatthenationallevel. ^    !RegionXhasacandidatefor11ofthe17NHSAscholarships. D    !AstherewillnotbeaRegionXConferenceinMarch,RegionXBoardMembers *z  aretopresenttheawardstotheRegionalAwardsWinner(s)atStateAssociation ` Meetings. F   XE.` hp x (#X(#E   `    Fridaymeetingadjournedat2:55p.m..        _7___